1. CALL WORK SESSION TO ORDER 2. ROLL CALL AND CERTIFICATION OF A QUORUM 3. DISCUSSION ITEM A. Discuss a Maintenance and Operations Plan to replace capital equipment. Tim Discuss a Maintenance and Operations Plan to replace capital equipment. Tim Rogers, Public Services Director
4. CALL TO ORDER 5. INVOCATION AND PLEDGE OF ALLEGIANCE 6. ROLL CALL AND CERTIFICATION OF A QUORUM
PRESENTATIONS Presentation of the financial report for the month ending April 30, 2020. Ernest Bannister, CPA, Controller
Presentation of the General Obligation (GO) Bond dashboard report for the month ending April 30, 2020. Ernest Bannister, CPA, Controller and Kenneth Lee, Bond Project Manager
All consent agenda items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the Consent Agenda and voted on separately. A. Consider and/or act on the May 5, 2020, Regular Council meeting minutes. Susie Quinn, TRMC, CMC, City Secretary City Council - 05 May 2020 - Minutes B. Consider and/or act on Resolution Number 20-R-957 authorizing the City Manager to accept an amendment to the contract with Rone Engineering, Inc. authorizing a $49,000 increase to the funding authorization for geotechnical and construction materials testing related to capital improvement projects. Tim Rogers, Public Services Director and Ken Lee, GO Bonds Project Manager.
INDIVIDUAL CONSIDERATION Consider and/or act on a request from Arch Funding, LLC to waive the one-year waiting period for a rezoning request for 14.86 acres having the legal description of Tracts 56, 57 and 85, Abstract 0579, Henry Maxwell Survey. Jared Mayfield, AICP, Director of Community & Economic Development
Consider and/or act on providing staff direction for the implementation of a Maintenance and Operations Plan to replace capital equipment as discussed during the Work Session.
Consider and/or act upon Resolution Number 20-R-958 authorizing the City Manager to execute a contract to Reliable Paving, Inc. in the amount of $1,560,330.17 for the construction of General Obligation Bond Project No. 2018-02, N. Maxwell Creek Road and Waterline Improvements. Tim Rogers, Public Services Director and Ken Lee, GO Bonds Project Manager
Consider and/or act on Resolution No. 20-R-959, establishing criteria for the implementation of General Fund budget preservation measures, providing for the implementation of such General Fund budget preservation measures, and providing for the creation of a Fund Balance Restoration Plan. Mike Castro, PhD, City Manager
Consider and/or act upon Resolution Number 20-R-960 authorizing the City Manager to negotiate and enter into an Interlocal Cooperation Agreement with Collin County, to receive payment for direct costs expended by municipalities located in Collin County to address and respond to COVID-19; providing for the incorporation of premises; and providing an effective date. Karen L. Montgomery, CPA
12. EXECUTIVE SESSION In accordance with Texas Government Code, Chapter 551, Subchapter D, the City Council will now recess into Executive Session (closed meeting) to discuss the following: A. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Sick Time pay-out for retiring Police Officer. B. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Communications Supervisor and §551.071: Consultation with the City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: (i) Communications Supervisor. 13. RECONVENE INTO REGULAR SESSION The City Council will reconvene into Regular Session, pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to take any action necessary regarding: A. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Sick Time pay-out for retiring Police Officer. B. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Communications Supervisor and §551.071: Consultation with the City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: (i) Communications Supervisor. 15. ADJOURNMENT
May 19, 2020 City Council
1. CALL WORK SESSION TO ORDER 2. ROLL CALL AND CERTIFICATION OF A QUORUM 3. DISCUSSION ITEM A. Discuss a Maintenance and Operations Plan to replace capital equipment. Tim Discuss a Maintenance and Operations Plan to replace capital equipment. Tim Rogers, Public Services Director
4. CALL TO ORDER 5. INVOCATION AND PLEDGE OF ALLEGIANCE 6. ROLL CALL AND CERTIFICATION OF A QUORUM
PRESENTATIONS Presentation of the financial report for the month ending April 30, 2020. Ernest Bannister, CPA, Controller
Presentation of the General Obligation (GO) Bond dashboard report for the month ending April 30, 2020. Ernest Bannister, CPA, Controller and Kenneth Lee, Bond Project Manager
All consent agenda items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the Consent Agenda and voted on separately. A. Consider and/or act on the May 5, 2020, Regular Council meeting minutes. Susie Quinn, TRMC, CMC, City Secretary City Council - 05 May 2020 - Minutes B. Consider and/or act on Resolution Number 20-R-957 authorizing the City Manager to accept an amendment to the contract with Rone Engineering, Inc. authorizing a $49,000 increase to the funding authorization for geotechnical and construction materials testing related to capital improvement projects. Tim Rogers, Public Services Director and Ken Lee, GO Bonds Project Manager.
INDIVIDUAL CONSIDERATION Consider and/or act on a request from Arch Funding, LLC to waive the one-year waiting period for a rezoning request for 14.86 acres having the legal description of Tracts 56, 57 and 85, Abstract 0579, Henry Maxwell Survey. Jared Mayfield, AICP, Director of Community & Economic Development
Consider and/or act on providing staff direction for the implementation of a Maintenance and Operations Plan to replace capital equipment as discussed during the Work Session.
Consider and/or act upon Resolution Number 20-R-958 authorizing the City Manager to execute a contract to Reliable Paving, Inc. in the amount of $1,560,330.17 for the construction of General Obligation Bond Project No. 2018-02, N. Maxwell Creek Road and Waterline Improvements. Tim Rogers, Public Services Director and Ken Lee, GO Bonds Project Manager
Consider and/or act on Resolution No. 20-R-959, establishing criteria for the implementation of General Fund budget preservation measures, providing for the implementation of such General Fund budget preservation measures, and providing for the creation of a Fund Balance Restoration Plan. Mike Castro, PhD, City Manager
Consider and/or act upon Resolution Number 20-R-960 authorizing the City Manager to negotiate and enter into an Interlocal Cooperation Agreement with Collin County, to receive payment for direct costs expended by municipalities located in Collin County to address and respond to COVID-19; providing for the incorporation of premises; and providing an effective date. Karen L. Montgomery, CPA
12. EXECUTIVE SESSION In accordance with Texas Government Code, Chapter 551, Subchapter D, the City Council will now recess into Executive Session (closed meeting) to discuss the following: A. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Sick Time pay-out for retiring Police Officer. B. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Communications Supervisor and §551.071: Consultation with the City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: (i) Communications Supervisor. 13. RECONVENE INTO REGULAR SESSION The City Council will reconvene into Regular Session, pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to take any action necessary regarding: A. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Sick Time pay-out for retiring Police Officer. B. §551.074 (a). Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: (i) Communications Supervisor and §551.071: Consultation with the City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: (i) Communications Supervisor. 15. ADJOURNMENT